Old Email links

	OLD email link:		This link still works but it is quicker to click on Outlook
	Whole of Government email system		This web version of Microsoft Outlook is called Microsoft Outlook Web App, or OWA.
	VERY OLD email system:		This is NO LONGER used.
	Microsoft Outlook Web Access		The web version of the old email system was also called MOWA, Education Email, Web Outlook, Edumail.
	VKey		For changing your email password and personal details.
	Free public email systems: Gmail      Yahoo!  Outlook (This is Outlook.com, which was previously Hotmail. It is NOT related to the Microsoft Outlook Web App used by Department of Education staff, though both email systems are owned by Microsoft.)

SOME OF THE FOLLOWING INFORMATION MAY BE OUT OF DATE

Finding email addresses

Finding a school STAFF MEMBER'S email address:

If you know the staff member's SURNAME OR GIVEN NAME:

In Outlook Web App (your email program):

STEP 1:
- Create a new message (click New, then the down arrow, then Message).

STEP 2:
- In the To... box, type the person's given name or surname (or both).

STEP 3:
- Click the Check Names icon (top row, fifth icon from left).
If the name exists, you will be presented with either the email address or a list of people and their email addresses to choose from.

Of course, if the person had already been in your Contacts list, their email address would have appeared as soon as you started to type their name.

- ALTERNATIVELY (and if you do know both names) you can try the Tas. Govt Directory.


If you cannot recall the staff member's name but you know the name of their SCHOOL:

Follow these steps in Outlook Web App (your email program):

STEP 1:
Click on  the Find Someone icon . (Click on the ICON, not in the box.)

STEP 2:
- In the Search Box of the Address Book that opens, enter: "doe - " followed by the first word or two of the school name. For example, type "doe - rose" for Rose Bay High School. Some names require an abbreviation, for example "doe - jrlf" for the Jordan River Learning Federation.

STEP 3:
- For the school you want click the "All Staff" address. A list of all the staff names will appear in a pane at the right. However:
if the school has different campuses you will first be shown a list of the campuses to enable you to choose the one you want.
if there is no list at all on the right, then probably you need to click on the Reading Pane icon at the top of the page.

STEP 4:
Click on the name of the staff member you want.

STEP 5:
In the new window that opens, click on the Alias for the staff member. A new email message window will then open, containing the staff member's name in the To... box for you.

NOTE:

1. If you simply want to copy the email address to be able to paste it elsewhere, then from the line below the Alias line, copy the email address by highlighting it and using Ctrl-C. Then paste it using Ctrl-V.

2. Be careful NOT to accidentally place the "All Staff" email address in the To... box of your email message as that will send your email message to the WHOLE STAFF. This could happen if after Step 3 you mistakenly click on the To -> below "Message recipients" instead of clicking on the name of the staff member.

Finding a SCHOOL'S email address:

If you are using Outlook Web App (the normal online email program) then follow these steps to find a school's email address:

STEP 1:
- Create a new message (click New, then the down arrow, then Message). Then click on To...

STEP 2:
- In the Search Box of the Address Book that opens, enter: "doe - " followed by the first word or two of the school name. For example, type "doe - rose" for Rose Bay High School. Some names require an abbreviation, for example "doe - jrlf" for the Jordan River Learning Federation.

STEP 3:
- For the school you want click the address labelled "Public Email Address", then below "Message recipients" click on To ->. Then click OK. That address will then appear in the To... box of your email message.

Be careful NOT to choose the "All Staff" address as that will send your email message to the WHOLE STAFF.

 (Alternatively you can click on  the Find Someone icon , then once you have located the Public Email Address of the school, RIGHT-click on it and choose "New Message".)

If you are not already running Outlook Web App, it may be quicker to use either
    - the  A-Z School Directory, or
    - the Tas. Govt Directory.